14 Web-Based Invoicing Tools To Make Sure You Get Paid

We all know how important it is to keep track of everything, especially when we’re talking “money“, cause you do wanna get paid.

So, here is a list of 14 web-based invoicing tools. No downloads required, you can access your account(s) wherever you may be in the world, making it really easy to manage your invoices and get paid (on time).

A lot of folks prefer installing a software on their computers and keeping all their data on there, but I personally like web-based apps, they’re great for the freelancers “on the go“. And with most web-based apps, you can download your data and store it on your own computer for future reference. ;)

Many of the apps listed here are more than just invoicing tools, some also offer time and task management, project management and other “nice to have” tools.

*some of those apps are free, and some require a paid membership. The sites are listed in no specific order.

FreshBooks
FreshBooks

Invoice Machine
Invoice Machine

Less Accounting
Less Accounting

Billing Orchard
Billing Orchard

CashBoard
CashBoard

BlinkSale
BlinkSale

Bill My Clients
Bill My Clients

Invoices Made Easy
Invoices Made Easy

Invoice Place
Invoice Place

InvoTrak
InvoTrak

Simply Bill
Simply Bill

Simply Invoices
Simply Invoices

Time59
Time59

Veetro
Veetro

What Do You Use?

When the time comes you have to send your invoice to your clients, what do you use? Do you send your invoices by e-mail, or do you prefer printing them out and sending them by regular mail? If you use a web-based app, which one is it? If you don’t use one, how do you manage your invoices and keep track of all this? How much would you be willing to pay for an invoicing tool/app? ;)

Jon

How To Get More Clients

Get More Clients

Tired of struggling every month to find new clients?

Join us for our latest workshop and build your own custom marketing plan. Conrad Feagin - the Chief Executive Freelancer at FreelanceFolder - will guide you step-by-step.

The workshop includes live classes, expert support and one-on-one coaching.
Learn more here.

Comments

  1. says

    Thanks for the list of places to check out. I would like to move to an online system.

    I currently email clients invoices as pdf’s and it works ok, unless they can’t open pdf’s then I have to mail it.

  2. says

    Emailing a pdf is a great way to go. Most accounting programs will export to pdf.

    Faxing can be good, but you have to be careful about that because some companies don’t like invoices coming over the central office fax.

    And when all else fails, there’s good old snail-mail!

  3. says

    I just started using Cashboard, and even though it’s still in beta I find it does everything I need it to do and then some. The time-tracking widget is very useful. I upgraded to a paid subscription just the other day.

  4. Brandon says

    I use SideJobTrack — it was the first thing I found online when I started doing IT consulting on the side. Suits my needs but will look into the above listed.

  5. Ian says

    There are just so many options. I know of three software applications that accountants reccommend and which work with banks websites as well as these 14 too. You generally get what you pay for but online service must be better value.

    There should some comparison or review of these sites somewhere.

    As if those above are not enough, another is launching soon called BillQ. The address is http://www.mybillq.com/

  6. srijaga_cbe says

    Hi, This is my first visit to this blog. These tools are very good. But an odd question.
    Please post some free invoice tools not in a webbased/ online. Just a desktop version.
    I tried a few. But no one comes near to these online tools. :)

  7. Roy says

    Intuit recently launched http://www.billingmanager.com which is a very easy, free online invoicing tool. There’s an upgrade path to QuickBooks if you ever want to track expenses or manage other aspects of your business. There’s also an iPhone app that has been selected as Staff Pick by Apple on their iPhone site. Billingmanager.com recently added recurring invoicing and estimates, and integrates with Intuit’s credit card acceptance service (optional, but cool to send an electronic invoice, allow the customer to click to pay online, and the business gets paid faster).

  8. says

    Hi,
    Sage Software has recently launched a free online invoicng tool for freelancers and small businesses at http://www.billingboss.com. Billing Boss is focused of keeping invoicing simple – so simple that you can get set up and send your first invoice in just a couple minutes.

    Please note: With the goal of full disclosure, I work at Sage. Feel free to contact me if you have any feedback about Billing Boss.

  9. pol llovet says

    I just have to say, that after doing *extensive* reviews of all of the sites out there, http://www.billingboss.com/ came in at the top of the heap. Why?

    1) it’s free
    2) excellent interface
    3) creates downloadable pdfs and/or
    4) sends out a link to the client optionally with the attached pdf

    It’s simple and exactly what i want without the kitchen sink. Bang on Sage. Bravo.

    In the interest of full disclosure, I don’t work for Sage, and I don’t own any of their other software products (though that might change in the future since this product is so damn good).

  10. Chloe Sanders says

    I’ve been using Jexxe Freelancer from http://www.jexxe.com for the last month.

    I’ve found it to have just the right mix of invoicing and project management all in the one app. Its also hosted on my own website so I have been able to rebrand it to match my own site

    its perfect for me :-)

  11. says

    Check out Zoho Invoice (https://invoice.zoho.com), here are some of the features –

    Re-branding invoices & estimates
    Predefined templates & layout customization
    Multicurrency support
    Invoices & Estimates as PDF
    Invoice tracking & overdue reminders
    Online payment integration & thank-you mails
    Support for recurring invoices
    User friendly reports
    Zoho Projects integration
    SSL encryption, firewall protection, data backup
    Quick Customer support

    Cheers

  12. Daniel says

    Awesome article! I went through some of the sites u posted above. I think Freshboks has the most features but interface is cluttered with tons of things to do. They just have too many features. I recently signed up with Net2Invoice.com – http://www.net2invoice.com and I have to admit, they have a super simple interface. I run a store in a mall and I was sick of using quick books and cash register. This was a replacement to everything. They promised to add inventory tracking soon but other than that, I love the site. It is free to use. I didn’t have to buy anything.

  13. luke says

    It is good that someone posted about 14 tools (not 5 or 7).

    I would also suggest to take a look at zoho invoices – it looks like good tool for invoicing from zoho suite.

    There is also a simple site http://www.bestinvoices.com that get more from this interesting subject. You can vote there for your favorite one (and add one if missing). Hopefully this site will be developed soon to provide more info (not only voting)

    Regards,
    Luke

  14. says

    MyClientBase is another option if you wish to have something installed locally on your own server and away from prying eyes. It is free and open source software written in PHP/MySQL on top of the excellent CodeIgniter framework. Please check it out (http://www.myclientbase.com) and let me know what you think.

  15. Anna says

    Hi there! Thanks a lot for this very useful list. I’m a translation student and a novice in freelance translation business. I’ll certainly look into the websites and software from your list.

  16. Caru Millani says

    Hi Jon,

    Nice post…but i really fell freshbooks does not deserve to top the list. It is mighty expensive and does not offer anything drastic. I did use it for a while and then switched to invoicera. Really impressive invoicing application and you must check it. Here is the website link http://www.invoicera.com

    Cheers!
    Caru Millani

  17. says

    As a small business owner who’s always on the go, and always in need of tracking on the go for invoicing purposes… I can’t believe nobody here has talked about mobile capabilities of these providers.

    The closest thing to something good is bill4time.com, as they have a very good, simple, quick Blackberry app. But they’re not great.

    Intuit Billing manager and Sage’s Billing Boss claim to have Mobile support, but it’s through the web browser of devices. I need a FAST way to enter job’s while on the go.

  18. Myo says

    Hi

    I did research for an hour—couldn’t find any online invoicing to receive/collect invoices from contractors. Those sites are more more of invoicing to the customers than receiving invoices from contractors. So any ideas?

  19. says

    TOOLS4COM OIS is an online invoicing system, reproducing all the essential features of an invoicing desktop application.
    You can generate and manage :
    Estimates, delivery notes, proforma invoice, invoices and refund ….
    Your ca use the free version, you juste need to subscribe..

    http://www.tools4com.com are creating a viable alternative for small and medium companies and independent workers who prefer the use of online applications, that give them the flexibility of accessing their data and functionalities from anywhere.

    Aymen

  20. Jacob says

    Nice post guys…..
    But I just got wondered that why you hadn’t involved the application http://www.invoicera.com on it.
    Our organization using this application since last 2 years and Invoicera is doing a great job for us.
    Their pricing is economical, vast features(template customization, additional custom fields, multi-language, time tracking, expenses, a wide range of payment gateways, pdf link on invoice, pdf attachment on mail) this application can simply satisfied the needs of any industry.
    And the main thing which we liked most is their response on Live Support and the speed in which they resolve our queries.

  21. Sash says

    We have developed one nice FREE invoicing application for freelancers and service providing companies: http://www.litesale.com/litesale/show.jspa

    Some distinguishable features to mention (besides invoice creation and management) are:

    - PDF invoices in YOUR language

    - Cash receipts

    - Incoming invoices (receive invoices directly to litesale)

    - Email and SMS notifications

    - Marketing campaigns (both email and SMS)

    Give it a try! :-)

  22. Gido says

    Hi,

    For I work for a dozen of customers it was hard for me to track the time I just for a task and invoice. But I couldn’t find a nice trendy web 2 a like web based open source Programm…. So I made my own.
    You can see it (and download it for free –> Open Source) at: http://www.jingho-projects.com (try latest the version)

    I mostly track time with it and them Export the hours in a Excel file.
    Soon I ‘ll add an invoice overview (also visible for customers)

    Check it out and have Fun
    Gido

  23. says

    invoice2go.com has a free iphone app with desktop additions for $99-$199 a year.
    I’ve tried the ph. version but not the desk.
    It seems very simple & easy which is what I like.
    But I don’t want to set up something simple now that doesn’t have more advanced capabilities later.
    Anyone tried the full version?
    Great article bye the way!

  24. says

    I’ve just received an invite from http://www.billfor.it – haven’t had a chance to check it out fully but it looks pretty competitive. Wondered if anyone else has had a more indepth look at it yet? Liking the fact it’s got an API – although the documentation on that is a bit thin on the ground.

  25. says

    Hi

    Thought we’d add our free online invoice tools into the ring – it’s iQueue and we launched last week with what we feel is the fastest and simplest online invoice tool ever!

    It’s completely free, customisable and focused on giving you the basics

    We’d love any feedback as we’ve only just released so please head over to

    http://www.iqueue.co.uk

    Cheers

    the iQueue free invoice crew

  26. Cara C says

    We’re a web design company that works with subcontractors, and we’re trying to streamline our billing process.

    We’d like an invoicing program that allows our subcontractors to log in and create their own quotes. They should not be able to review quotes assigned to other contractors or other info not relevant to the quotes and projects they’re working on.

    The management team would then review each contractor-entered quote, edit if necessary, add a markup, and send the quote to the client. All parties involved would be notified by the system if one of us turns the quote into an active project.

    We should be able to easily turn the quote into an invoice. This should close the quote (or give us the option to close the quote) so we don’t have a bunch of open quotes piling up and have to wonder, “Did we bill this open quote?”

    Each quote or project would be assignable to a contractor or contractors, and we would be able to track who made which changes.

    We should also be able to track how much we paid our contractors on each job, and possibly keep track of subcontractor payments right in the system.

    Does anyone know of a program that works this way?

  27. Matt says

    Interesting that you’ve suggested xin – downloading software seems so passe – especially as this is an article about WEB based invoicing tools……

  28. says

    I have an iPhone, and a pet-sitting business. I’m not super computer savvy so with those three things in mind, which would be the best invoicing ap for me? Thank you:)

  29. says

    I am a web developer and have worked with the people at Billmation to help test their product. http://www.billmation.com. The focus is on automating recurring billing. Yes, I know this is an endorsement from a product I helped test, but it is worth checking out if you want more automation than Freshbooks or especially if you are a web developer.

  30. Johan says

    We own a small web designing company and migrated from http://www.whmcs.com to http://www.crmbill.com after using trial period of whm because it just offered some basic CRM and HR Features along with a strong billing system. Moved to it in nov 2010 and it was worth the effort really. Billing is being done in a jiffy and my 3 employees are happy to see their salaries and leaves at least. Not bad for what we pay.

  31. says

    Hello,

    Did you ever tried cronsync?

    http://www.cronsync.com

    cronsync has a intelligent rights management for permanent and external staff, such as freelancers. Flexible time tracking settings, easily adjustable to your company’s and clients’ needs. Supports time tracking and invoicing on a time and material or on a flatrate basis. Invoices are automatically generated based on time tracking and project data. You choose what level of invoice detail you want to grant your client.

    We have launched cronsync this year. I look forward to your feedback!

    Best, Jakob

  32. Terry says

    … if you run a home based backpacker business you may be happy to have nothing to do and pass all your business details to any third party host.

    If you are a serious business, you better steer clear of all these online invoice hawkers and get your own system up and running before your business runs out the door to your neighbors! ;-)

  33. Terry says

    and here is your best solution …

    Sure you have a Facebook account, too. You may ask Marx ;-) Zuckerman to take care of your business. He is a Zweistein in crooking you over! haha

  34. says

    Hi,

    Just wanted to mention our recently re-released time tracking, project management and invoicing application http://www.yanomo.com. Our customizable invoices are simple to use and can be created directly from your worked hours. Good support for multiple rates for your team/clients/projects. Check it out, we’d love your feedback.

    Free for companies up to 3 users.

    Cheers,
    Joost
    Yanomo – Time tracking, project management & invoicing software

  35. says

    Hi there,
    Apptivo offers a free app for invoicing. It is entirely customizable. You can create an invoice from a work order, project, time sheet or from scratch. You can even include paypal or google check out link so that your client can pay you directly from the invoice. Send automatic reminders and monitor your aging report all from one place. You can also add other apps for project management, timesheet, customer management etc. depending on what you want. Check out the Consultant’s Suite – http://www.apptivo.com/consultants-suite/. All apps are free.

  36. Vincent says

    I would like to recommend OroTimesheet for time tracking and invoicing.
    It is really easy to use and very affordable.
    It helps me keep track of the time I spend on each project. I can easily create an invoice from my timesheets.

    It is free to try so make sure to visit the company’s website at http://www.orologic.com/

  37. Tracy Yao says

    I am using Cuckoo System http://www.cuckoosystem.com

    Not many fancy features but that what I like. Simple and intuitive. With a calendar interface which is easy to track down your works. Automatically generate invoices and receipts to the corresponding clients. The invoice generated is editable as well. Pretty handy!

  38. Eric says

    Great Post !

    All websites from above provide a lot of features. But for small business like ours we were looking for a combination of Online Invoicing and Online Cash Flow. It was really time consuming to invoice in one place and then manually enter invoice amounts in to cash flow table.

    We stumbled upon this websites Start Online Invoicing

    It has minimal appearance but offers exactly what we needed. Now when we issue an invoice it automatically goes to client and right away we can see our updated cash flow online.

    Wow!!

  39. says

    hi jon! i love that you have come to share us this. i also want to add this up. i bumped into this website for invoicing of course. it’s new though and very simple and intuitive. it’s still empty and very fresh but it is coming really really soon.

  40. says

    The other side of the playing field is that no matter what invoicing software you might use, to a certain extent, you’re still at the mercy of the client’s accounts payable department. Sometimes clients might be outsourcing accounts payable to a third party, which often makes it difficult knowing who to follow up with. Then again, clients that do outsource this function tend to be pretty professional about payments.

    The best situation is when a client as a dedicated operations/HR person that works like clockwork, but those are hard to come by and expensive. I have mixed feelings about clients that use automated invoice processing systems. On one hand the software makes them better at paying invoices on time. Then again, some invoice processing systems are more flexible than others. I ocasionally have to custom tailor my invoice to adjust to their system. It’s a little frustrating because it throws off the standardization of my templates. Then again, it’s usually not too big of a problem.

    At the end of the day, the one thing that stinks is a client that tries to take on accounts payable internally and fails at it.

  41. says

    Get your Cloud based invoicing system @ billingorchard.com.

    BillingOrchard becomes your “Company Name” online billing system. Looks great and professional from your clients perspective, very little reference to the BillingOrchard name.

  42. says

    Nice list! Im looking for the new service as my company is growing and I need more aficient system.

    I was looking on the web trends for online invoicing systems and I have found the Bilomat Online Invoicing Tool. I tryid it and I must say that the service is almost perfect. The customer support is quick and reliable.
    They have 4 or 5 price plans so everybody should be satified ;).

    What can I say, its a german made service so it works like the best BMW in his sector ;).

    Cheers,
    Archie

  43. says

    I used an invoice process on this website and it worked well for me and my company!–http://www.cvisiontech.com/solutions/general/automated-invoice-processing.html?lang=eng

  44. says

    For larger, Professional Services organizations, TrackerSuite.Net offers integrated software modules for Projects, Time and Expenses, CRM and Invoicing. If you’d like to learn more about it, visit http://www.Time-Tracker.Net – you can also register for a free demo while you are on the site.

  45. Johnny Seal says

    Useful post! However, I’m using another software that I like very much. It is http://www.1clickbusiness.com. I had one before this one but I had to exchange it because it happened to me more than once that my bills disappeared or didn’t reach their destination. I’ve been using 1clickbusiness for 4 months now without such problems.

  46. says

    Hey Jon,

    You did a great job gathering all those invoicing tools in this article. There are a lot of good suggestions in the comments as well. We would like to add to this list the invoice templates made by ExtraForms http://extraforms.com/invoice-templates/
    All templates listed there are made from scratch by our team and are free to download and use.
    Give them a try. Cheers!

  47. Dan says

    I’ve been using PlanetSoho for a few months and it’s been great for me. Quick to learn and easy to use. It lets me spend more time actually working.

  48. says

    Good day! I could have sworn I’ve been to this site before but after checking through some of the post I realized it’s new to me.
    Anyhow, I’m definitely happy I found it and I’ll be bookmarking and checking back frequently!

  49. says

    This slim and light tablet comes with specifications that provides high computing power.

    As you progress to the next higher level, the game becomes tougher.
    At the impressive number one spot is the Superpad 10.

  50. says

    Just had an email from billfor.it I’ve had an account for a while, but haven’t needed to use it for a month or so, they’ve just relaunched their site and so far it’s looking ok.

  51. says

    Its like you read my mind! You appear to know so much about this, like you wrote the book in it
    or something. I think that you can do with some pics to drive the message home
    a little bit, but instead of that, this is fantastic blog.

    A great read. I will definitely be back.

  52. says

    The other day, while I was at work, my cousin stole my iphone and tested to see if it can survive a 40 foot drop, just so she can be a youtube sensation.
    My apple ipad is now destroyed and she has 83 views.
    I know this is entirely off topic but I had to share it with someone!

  53. says

    Hey there! I’ve been reading your website for a long time now and finally got the bravery to go ahead and give you a shout out from Lubbock Texas! Just wanted to mention keep up the good job!

  54. Mark Lewis says

    This list was so useful for me, thanks for sharing it!

    I have tried a couple of software from the list, but I always found problems. For example not free, difficult control and so on…Finally, one of my friends suggested me http://www.1clickbusiness.com. I’m really satisfied with it! I can manage my invoices so rapid, write professional proposals or check my company performance. It is especially great for small or medium companies. Give try if you have some free time!

  55. says

    Hi, thanks for the great list, but I’m surprised that I couldn’t find http://inv24.com/ This is amazing online invoicing software that helps me in my everyday work. I’ve even tried some paid apps, but I stopped with INV24 not only because it’s free, but because it’s very simple and easy to use.

  56. says

    Hey All, are you familiar with Planet Soho small business managements platform? i’m a little biased, but its the best toolkit i know – in its cost vs. return – for running a small business and staying focused on what you do best, without the need to hassle with the rest.
    enjoy y’all

    Ps: http://www.planetsoho.com – to get there

  57. says

    Have you ever considered creating an ebook or guest authoring on other blogs?
    I have a blog based upon on the same subjects you discuss and would love to have you share
    some stories/information. I know my audience
    would appreciate your work. If you are even
    remotely interested, feel free to send me an email.

Trackbacks

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>