“You made a mistake on that project!”
Believe me, those are the very last words that any freelancer ever wants to hear. After all, mistakes mean rework and rework cuts into your profit (to say nothing of the effect on customer satisfaction). However, sooner or later, every freelancer does hear those words. How you respond to them could determine the future course of your freelancing career.
I remember finishing a particularly challenging project a few months ago. I don’t normally ask family members to read my freelance writing. (They find it boring, imagine that!) This time, because I had worked so hard on the project, I persuaded a family member to read through my project after I had already turned it in.
As they read, I reread the piece over their shoulder. To my horror, as I read I saw two typos that had escaped my earlier rounds of proofreading.
Now, I could have easily pretended that I didn’t know about those typos. After all, I had already turned the project in. Odds were that the client wouldn’t notice them either.
That’s the exact wrong attitude to have about a mistake. Since I had spotted the typos, I notified the client of the mistake and apologized for my errors.
When You Make A Mistake, Are You Defensive Or Responsive?
- A defensive freelancer takes the stance: “what, a mistake in my work? Impossible!”
- A responsive freelancer takes the stance: “how can I fix it for you?”
If you want to stay in business, then it’s much better to be responsive than defensive. In fact, a defensive stance can totally ruin your freelancing business. The defensive posture is also unrealistic because we all do make mistakes, no matter how carefully we work.
How then should a freelancer respond when they find that they have made a mistake? I think that the first question to ask is: what caused this mistake?
When You Are the Cause of the Mistake
If you find that a mistake is your fault, then it is your immediate responsibility to fix it at no additional cost to the client. Let’s face it. We’re all human and even the very best freelancers make mistakes from time to time.
Fortunately for me, I don’t have to deal with this problem very often. However, I have faced it several times. Usually, the fix is quick. (Such as: I forgot to attach work files to an E-mail, so I attach them and resend the E-mail.) Rarely, though, the problem is not quite so easy to fix.
Here’s how I’ve handled mistakes that I’ve made:
- Fixing a mistake goes to the top of my worklist – even before upcoming deadlines. I’ll stay up all night if I have to in order to make it right for a client.
- Keep the line of communication open. Let the client know that you intend to correct the problem and give them an estimate on how soon they can expect to receive the correction.
- Make sure that you say those magic words: “I’m sorry.” Those words can do a lot for preserving the customer relationship.
When They Are the Cause of the Mistake
Sometimes a “mistake” is not your fault. Perhaps the customer didn’t communicate clearly, or even sent you the wrong information about the project.
Did I tell you I wanted ten articles about planes? I meant ten articles about trains…
In a few rare instances, the “client” may actually be trying to scam you for additional work at no additional cost.
What should you do when the client is the cause of the mistake?
- Review the original terms of the project carefully. Is it possible that you misunderstood the terms? (This is one reason to make sure have the terms in writing – in an E-mail, if nothing else.)
- Estimate how long it will you take you to fix the problem. If the fix is quick and you have a long-standing positive relationship with the client (and there is no history of misunderstandings), then consider doing the work for free to preserve your relationship.
- Change of scope. If the change will take a significant amount of time, then let the client know that what they are asking for is a change of scope. Provide them with a new cost and time estimate for performing the new tasks.
Five Tips to Keep You From Making Mistakes
- Don’t over commit. Mistakes are more likely to occur if you are trying to cram too much work into too little time.
- Don’t rush. No matter how busy your schedule is, take your time. It’s easier to do it right the first time than to go back and fix it later.
- Pause. If at all possible, pause before you perform the final check on your work. You’re much more likely to catch mistakes when you look at the project with fresh eyes.
- Learn. Mistakes are learning opportunities. When you make a mistake, ask yourself: what happened? and how can I keep it from happening the next time?
- Ask questions. You can avoid a lot of the misunderstanding that can lead to mistakes by asking questions early in the project.
What about you? How do you handle it when you make a mistake?
About the author: Laura Spencer is a freelance writer from North Central Texas with over 18 years of professional business writing experience. If you liked this post, then you may also enjoy Laura’s blog about her freelance writing experiences, WritingThoughts.