10 Free Project Management Applications

work-papersAre you just a freelancer?

Chances are, the answer to that question, is no.

Think about it – you are a business owner and as such, you fulfill many different roles. You are a marketing expert, you are an accountant, you are a supervisor. You play some extremely vital parts to run and successfully sustain your freelance business.

How do you tackle your project management? Do you write a to-do list down for each project and each client? Do you use spreadsheets for everything? What about your team members? Do they email you their updates on a project’s status? Are they waiting to hear from you about deadlines and important tasks?

These are all questions to consider and evaluate as a freelancer and as a business owner. Sometimes everything we need to manage can become, well… unmanageable!

What is the Solution?

You need to find a project management tool that works for you, your team members, and your business. Think of what you struggle with – is it accounting? Is it the overflow of ideas that you can’t keep up with? Do you hate waiting for email updates about where a project stands?

We’ve got some amazing resources to help you get started.

Below is a list of project management tools that can aid you in getting organized and better managing your workload. Some of these are best suited for the collaboration of a team while others can help any individual. A few of these tools are extremely detailed and professional while some of them are a little less rigid in structure and can really just help in a fun, laid back set up.

Take a little bit of time to help yourself by checking these out – see if you find the project management tool that is right for you!

10 Project Management Tools to Help You Better Your Freelance Business

  1. Smart Sheet
    One of the easiest and most familiar management tools is a spreadsheet, right? Of course! This is why Smart Sheet is such a great project management tool. The basis of their organization is built on spreadsheets – except it’s not just a run-of-the-mill spreadsheet. The design is extremely sophisticated but because its use is already based on a familiar format – it’s very easy to use. Smart Sheet already has tons of templates for you to choose from or you can create your own new document. Their server makes it possible to collaborate with other team members in order to track your progress. You can set daily reminders or important dates on the calendar. You can even give administrative permissions to your teammates should they need to access to edit and make necessary updates. Smart Sheet also has mobile apps that make your team’s documents accessible on any computer, tablet or mobile device.
  2. Asana
    How much time do you spend emailing? Quite a bit? Communication in an instant is a beautiful thing. It really can help connect us with other and speed up processes like no other. What might be a drawback about email? Just the fact that its in a separate place from your work and while you can organize folders and labels, sometimes finding the information you need can take up a bit of time that could be spent better elsewhere. Enter Asana. Essentially, Asana is a project management platform in which all of your project data is held in one place. So – instead of having to toggle screens to your inbox and search for the latest update on the project’s progress, you can navigate to a specific task and get an update there. Your team members can easily leave notes (rather than send emails) and create updates so that you can have access to everything all in one location. You have the ability to assign tasks to individual team members, set reminders on the calendar and track your progress by searching for a specific piece of the project. There is a free membership which grants access to several of the basic, but unique features. From there, you can sign up and pay for premium access as well which offers more intricate and detailed features.
  3. Wrike
    If you are comfortable with Excel – you will really enjoy Wrike. This project management tool is like a super-detailed spreadsheet! 

    • You can control who has access to what. Maybe some team members need access to the calendar and the task list but not to any financial or budgeting information. Wrike allows that kind of control.
    • Their reports are extremely detailed and with these, you can identify the best places to cut back on expenses or scale down the man-power on a particular segment of the project.
    • Integrate your email into a task-list. Wrike can sync your Outlook and/or your Apple Mail to better accommodate your team. Instead of searching for emails and sending those out individually – Wrike will pull the task you designate and create an actionable list out of those items.

    There are many, many, more features to Wrike that go from simple to advanced and you can still view everything in a spreadsheet format. If you have 15 users (administrators) or less, there is a free version of the project management tool available. If your team exceeds that size, the membership prices for Wrike begin at $49 per month.

  4. Basecamp
    This project management tool is another fine example of streamlining your processes and cutting down on goose-chasing, trying to get updates, and general disorganization. The company formerly known as 37Signal, now Basecamp underwent a name change to reflect their biggest success yet.

    You can create a new project and invite people to accept membership and view the page. Here, you can give information about the specifics, the ultimate goal and any expectations in a welcome section. From there, any of the invitees can leave comments or updates for you. As the project manager, you have the ability to create new tasks – update the calendar – ask for feedback – so many things! You can upload images and PDF files so that you don’t have to email anything to anyone. Basecamp really is a fantastic dashboard to use when managing any project.They have signed up freelancers, small businesses; even national entities have used Basecamp. As a new member, your first two months are free. Thereafter, their plans begin at $20 per month and go up based on what features you’d like and how much storage space you need. The cool thing is that when you pay your monthly dues – it’s all-inclusive, (save storage space) meaning that there is not a pay-per-user structure. You can pay $20 a month and have 2 users or 200 users!
  5. TrelloTrello Cards
    Have you ever seen the website Pinterest? Think of Trello as something similar – an online pin board – only it’s task-oriented instead! This tool is great for just one user but you still have the option to invite others to your task board so that everyone can be on the same page. Trello is a completely free project management tool and it really works well for anyone who likes lists! Why? Because you can create a list on what’s called a card – and then organize those cards according to your grander scheme.For example, let’s say that you have a website to get up and running. Some of your categories might be… Design Template, PlugIns & Software, Articles & Content, and Advertising. So basically under each of these categories – you have cards. Each card can have to-do’s on it. You might place a card underneath Articles & Content with two or three ideas on it. Then on the back of that card, you can store all of your pertinent information to those ideas – like a website resource or the link to an image you want to use.
  6. Campfire
    What a fun and easy way to connect with your team members. This project management tool is a product of Basecamp (Project Management Tool #3). With this program, you have a secure server to communicate with both your team members and your clients. The chats are password-protected real-time chats that are much faster and simpler than corresponding with multiple people via email. If you click on Tour Video, you can see a snapshot of how it works. From that chat room – you have the ability to initiate a conference call. The calls have a phone number and a specific access code that everyone can dial in on and the great part is that the calls are all recorded for future review!You don’t have to download anything to your computer because the program is all web-based. Campfire does offer a free trial to see if it’s a good fit for you.
  7. Project Bubble
    Described as “simple to use,” reviews are all the rave about Project Bubble. It’s a web-based project management tool that features some of the same features as other tools available but one of their most stand-out features is the “incredibly complex” reports you can create. You can even share your status with your clients using these reports. Take a look and see how neat they are.

    Project Management Tool
    Project Bubble offers a free membership that works for those of you who have no more than 5 users but they can accommodate a company with more users!

  8. Wave
    Who hates wearing the bookkeeper’s hat? Anyone dread invoicing? Well… enter Wave! If you handle your own finances – or just want to make your accountant’s life easier – pay attention to this one. Wave is a project management tool focused on the finances and more importantly, the invoicing. The program is tailored to small businesses – specifically those with less than 9 employees or team members. That’s not to say that larger companies can’t benefit from Wave, however the team’s focus truly is on small business. What Wave is designed to help you do is create professional looking invoices – without the hassle! Choose from several different formats – input a little bit of information and ta-dah! You have created an invoice! Wave will send reminders about due dates – when to remind your clients or when to send the invoice again. You’ll receive statements each month as well that will show you what’s been invoiced, paid, or to-be-paid. This tool simply takes the hard work out of what can be an extremely daunting task.
  9. Pivotal Tracker
    Pivotal Tracker is similar to some of the other project management tools contained in this list… However, it is geared specifically towards software development. There are calendars and task lists to help manage the workload and to help the project managers oversee the status as a whole but what we found that was really neat – was a “community support” feature that every user has access to, regardless of the membership level chosen. There is a constant flow of help from other members and peers that you can gain insight from. Pivotal Tracker offers a free 60-day trial (no credit card required). From there, the plans vary in how many users have access and in how much storage space is available.
  10. Evernote
    If you haven’t checked out Evernote yet, you really should! They offer many different products but their basic program is really cool! Evernote is a place to compile all of your ideas – organize all of your to-do’s – save any resources you want to read later! You can tailor your lists to meet your needs and create different labels to help you keep everything organized. It could be a new idea to speed up your invoicing process that you don’t want to forget. Maybe you came across a really awesome article that you didn’t have time to finish. Evernote provides a place for you to save & store all of that. This is a perfect app for individuals who have a lot of ideas or those who are on the go and can’t always act on an idea right then and there. It’s completely free to open an account – all you need is your email.Recently, the company has rolled out Evernote Business. Evernote has created a project management tool that allows collaboration with your team members and gives you the ability to share information with your clients. The business edition isn’t free but it is extremely affordable, offers unlimited storage space, and provides business-class support. It’s definitely worth checking out!

What Helps You Manage Your Business?

Have you used any of these project management tools? Did you find any of them useful? We’d love to know what you think and if you have any others to contribute to this list!

*Please note that this is a revised, updated and/or rewritten version of a previously published post from 2010*


  1. Jason Gilbert says

    Our team uses Intervals. Online at http://www.myintervals.com. Intervals is web-based project management software that marries time tracking and task management in a collaborative online space with some nice reporting. Intervals is ideal for small businesses — including designers, web developers, consultants, creative agencies, IT services firms, and communications companies that bill on an hourly or per project basis. Intervals is fully hosted online.

    Some features:

    * Comprehensive Time Tracking (LOVE IT!!)
    * Task Management, Milestones and Workflow
    * Project Management
    * Document/File Storage
    * Powerful Visual Reporting
    * Invoicing
    * Export time data to QuickBooks™
    * Calendar view with drag and drop scheduling (LOVE IT!!)
    * Multiple Web-based timers
    * Weekly timesheet submissions
    * Export data to CSV and PDF
    * Secure and personalized
    * Detailed task and work request history
    * Real-time budget vs. actual

  2. says

    I am slowly needing programs to help streamline my business as I gain more clients. I’m just starting out so business is kind of slow. I am also slowly imlplementing all of the nice tips in BOTH of your e-books I bought :-)

    However, this is probably a question that may or may not help me because everybody’s preferences are different. But which of these do you like best? What’s the easiest to use and doesn’t have toooo many bells and whistles for a not toooo busy freelancer.

    You guys rock, FYI. Thanks for this list.

  3. says

    This is a good list of free resources for online project management. OnePlace is also an option for individuals and teams to use – it’s free to individuals, teams of 2 people, and non-profit organizations.

    Customers are using it for their freelance projects, managing clients, and managing their personal life as well. Just adding another option to your list above. http://www.oneplacehome.com. Thanks!

  4. says

    What about Billings?


    It’s a great piece of software I use to keep track of my time management and has a lot of the things mentioned in this article. It’s not free, but it’s definitely very useful. It’s only on Mac, though.

    Jason, you might find that useful. I think you can download a free trial from the website posted above.

    Hope that helps!

  5. says

    Personally, I use Feng Office which is a really robust project management software you install to your own server.

    What I really need, though, to save time is something that will handle project management AND invoicing AND timetracking AND expenses all in one app (Feng doesn’t). Even though you may be using free software or services to handle these, a lot of time is used up having to manage each one seperately.

    @Jason has a pretty good tip with Intervals which has most of what I need. It would definitely be worth the monthly fee.

  6. says

    Great resources!

    Thanks to everyone for sharing. When I started this post I was told that project management software is very complex and that companies don’t like to give it away. However, I did manage to find some free and open source options for freelancers on a budget.

    Keep the feedback coming…

  7. Leslie A. Joy says

    I’m surprised to see Many Moon isn’t on this list. It’s free and has amazing Google apps integration. It’s definitely worth checking out.

  8. Hilary says

    OneNote although not free, the next edition of Microsoft Office Pro will include it. It’s highly adaptable which I need since a simple todo list style doesn’t work for most of my projects. Evernote is similar but lacks some of the flexibility but it makes up in portability.

    Freshbooks for timetracking and invoicing. Again not free (unless you count three clients which is just enough to figure out if you like it or not.) This has made a MAJOR difference in how quickly I invoice clients and it also seems to have sped up how quickly clients pay me. And if they don’t pay on time I have the system set to send automatic late notices. AND your invoices don’t have to show the full time breakdown but it can. You can also do flat fee projects with it. I could go on and on about what it can do. I hate accounting but you have to do it to get paid right?

    And one last major thing – GTD, Getting Things Done principles. Getting certain systems and processes in place no matter what piece of software you use can a huge difference in your project workflow. :)

  9. says

    Great additions to the list!

    It turns out that there are many low cost project management alternatives for freelancers.

    What other project management tools do you guys like?

  10. says

    “How do you make sure that you get all of your work done on time?” For me, its all about not putting to much on my plate on a daily basis. Everyday, of the week I have certain things that have to be done. For example, Sunday evenings is the time time I call my Image Stagers and see what’s going on with their accounts and what do they have coming up this week. Mondays are doing followups to my own clinets. I never put more then I can handle on any given day.

    Great List! Thanks

  11. says

    I use ZOHO Projects, http://projects.zoho.com/ for planning, collaborating and tracking biz projects. Very easy to use and is a stable platform. Pricing ranges from FREE (basic, good for small, personal or biz projects w 1 or 2 collaborators, to their Premium Service for more complex projects. I highly recommend ZOHO.

  12. brauny says

    I just started using http://projectbubble.com. It is very simple, clean and easy to use and…it’s free. One of the best features is that you can set up collaboration on projects. It also has invoicing. I can’t imagine it will be free once it starts to get more popular, but I’m loving it for the time being.

  13. Waqar says

    I have managed to get a beta account on Clutterpad, which is an online project management tool. It really is amazing. It’s really simple but lets you do everything that you would need to do to run a project. I have heard that they will be releasing pretty soon to the public. http://www.clutterpad.com

  14. says

    Wow. Just came across this link on twitter. So glad I clicked through. Can’t wait to check some of these resources out. We are a small firm, but we moved our office to a higher traffic area an the business is beginning to increase. Finding it a new challenge to juggle the creative side of the business with the business responsibilities. Thanks for the post.

  15. Eleven Media says

    We use Thymer to manage our small web design team – it’s awesome.

    Project & Task managment – very user friendly.

  16. Michael Allen says

    Our company has been using http://www.doolphy.com for some time now and we’re very happy with it. The application is in Beta version and can be used for free. There is no limit in the number of users or the number of reports that can be created. It is helping us a lot with the management of our tasks. I recommend it.

    Best regards.

  17. says

    In any organization, project management software is used for different purposes like communication, collaboration and overall management and tracking of projects. If you need to schedule multiple tasks and events at work then project management software can be very valuable.

  18. says

    I appreciate the list that you’ve compiled here though I haven’t really used anything other than Basecamp to manage my client projects. I’ll take a look at Project HQ since it compares itself to Basecamp but I have to be honest and state that I’m hesitant towards using anything other than what I’ve grown to know so well by now…

  19. says

    I cant live without bascamphq.com. I work with other freelancers so its a great place to create To-do lists, send message and upload work. Its not free but certainly cheap and well worth the money. Its a great way for getting things off your list!

  20. says

    Thanks to everyone who shared a project management tool. It turns out there are many more project management options than I ever realized.

    My particular challenge with this post was to compile list of free or open source project management tools.

    Keep sharing your experiences with project management software!

  21. says

    I’ve been using http://www.streber-pm.org/ for a few months now. It’s been a great tool for small team development. I’m pretty sure it could be used by larger organizations without much trouble as well. It’s another open-source app that can easily be hosted on your company’s servers.

  22. says

    This is really cool free stuff of Project Management Applications.I would like to say about Time management tips which implement a time management plan, respect our promises, write down important things, plan your week, carry a notebook, write down to do list, identify bad habits Find out wasting time etc. these tips will help you to save your lots time and extra work….

  23. Biba says

    Today, I do little freelancing because I have a full-time job at the moment.
    However, few months ago I was working on a project with a company that used a desktop software to manage their projects, called Seavus Project Planner.
    The most interesting part was that they provided me with Seavus Project Viewer, which actually just opens the project file (because I didn’t need to plan anything).
    I discussed this with the project manager there and he said that it saved them a lot of money (Planner is more expensive than the viewer) because he was the one who planned the project and all the others just had to view the files.

    Smart move :-)

  24. says

    If you are after something very visual and intuitive, then Milestone Planner might be one for your list. It has calendar and RSS feeds and you can work as a group on a project, swapping messages and updating plans in real-time.

  25. says

    ValleySpeak project server is a centralized MPP Viewer that enables viewing and sharing of Microsoft Project schedules with team members in real time without investing in expensive multiple Microsoft Project licenses. ValleySpeak project is a hosted MPP Viewer that enables team members to view their respective tasks as per the Project on their web interface.

  26. Jan Schulz-Hofen says

    Wow, what a great resource! I just wanted to add Planio (http://plan.io) to this list. It’s a hosted integrated project management solution based on the popular open source platform Redmine that comes with a couple of extras that are especially useful for freelancers, like start/stop time tracking, email dropbox for client communication, ready-to-use Subversion and Git repositories, etc. There’s an unlimited free Plan which you can use for 1 project and two users (you+client) at a time. All paid plans have free 30 day trials and zero-risk one month cancellation terms.

    Looking forward to your feedback!

  27. says

    This was a great find. I’m currently experimenting and using “Clocking IT”. I found it does everything that I need.

    I’ve used others before, some in-house products developed by previous employers, and I found that they consumed more time rather than managing my time better.

  28. says

    The problem with free tools is support, companies willing to formalize Project Management have no problem paying for tools that are supported. Free tools are maybe excellent for freelancers, but once you grow into a company, it’s better to look for a paid solution that offers support, nightly backups, etc…

    Published an article a long while ago about the ideal PM tool (written by the CEO of a PM tool, though the article is fairly neutral): http://www.pmhut.com/what-would-an-ideal-project-management-tool-look-like

  29. says

    This is a fantastic blog post. Love all the comments and resources that everyone has been sharing so I thought I’d add one of my own.

    I’m on a Mac and came across http://www.subernova.com. It’s a very simple web-based system that tracks projects, milestones, tasks and clients. My favorite part is the mobile integration for iPhones and Touches.

    Subernova also allows you to generate estimates and invoices that can be scheduled for future sends. Reminders are automatically emailed every 30, 60 and 90 days to clients and they can all be customized according to what you want (i.e. terms and conditions, friendly reminders, etc.). This same reminder feature for clients can also be set to remind yourself about impending deadlines – very cool.

    The interface is very sleek and their customer service is outstanding for any questions or quirks that might pop up. At $14.99/month with zero limitations, I’ve chosen Subernova as my web-based project management solution.


  30. says

    Although this isn’t a project management tool, there is a particular tool which allows freelancers to save time and lessens the billing burdens associated with running a business. This is the online invoicing tool called Billing Boss from Sage Software (www.billingboss.com). It currently allows you to created unlimited invoices for unlimited customers. It was seriously built to allow you to go “in and out” within 5 minutes – get your estimates/invoices done and focus on other important tasks. And best of all, it’s FREE!

    I’ve been using Billing Boss from the past few months, for my own business (and I’m also a contractor of Sage), and I’m loving it! Super easy to use. Thanks Laura for sharing all the PM tools. I can’t wait to try some of them. I’ve been using Excel to track projects, and it’s not fun……

    Please note: This author has been compensated by Sage.

  31. says

    I like to do the xjProject…you gave the all the information which is managed to gain the importance of the free project process.I will search your other post all…keep sharing.

  32. says

    Wow! Never heard of these tools before. Thanks a lot for making this post. I’ll be looking forward to reading more informative and helpful articles from you.

  33. Jay says

    I love coming to blog posts like this and seeing all the companies coming to plug their own software/site. :)
    A nice list though.

  34. Mike says

    Just wondering… does anyone know a place like scriptlance.com where a student (like me) can ask for help for a project management I have for this term?
    Thank you,

  35. says

    Thanks for sharing with us a project management tool. It turns out there are many more project management options than I ever realized.
    Project Management is a flexible and can manage projects in all industries—construction,engineering, accounting,technology, development, training and more. It is the processes, practices and specific activities needed to perform continuous and consistent evaluation.
    Keep sharing your experiences with project management software!

  36. Amber says

    We subscribed to Wrike a couple of months ago. Tried Basecamp before it, but it wasn’t exactly what we were looking for. The best thing about Wrike is the email integration. I don’t need to log in to the app every time I want to create a task, it saves a lot of time. Getting used to the new interface now. I think the timeline view is better in the current version…

  37. says

    Thanks for this article, Before used basecamp, but looking for a free web based now. Though its time consuming to test each one, seems projectpier is good for me.

  38. says

    We use a great free web based tool from http://www.requirementone.com called ReqMan. It is all free and it has a vast functionality that we can use for project management, requirement management, questionnaires for our users, claims system, RFQs and RFPs for our suppliers and much more. I would like to recommend it to anybody.

  39. says

    Outstnding list!!! We’ve been using dotProject and Sugar CRM for our internal needs. Both platforms are really easy to use and have extremely high level of customization abilities depending on your needs. Frankly speaking some software products from the above list are totally new to us and we never heard about them before, but now we will definitely give them a try. Extremely useful post!

  40. shelley says

    Proofhub saves time, memory and its inbuilt features proves best in comparisons of all. Proofhub is not in your list and it’s a shocking news. It can do proofing within its hub and can gain direct approvals without any wastage of time.

  41. Jim Williams says


    We’ve reviewed a few of the tools on the list but are now using LumoFlow (http://www.lumoflow.com). It offers free and paid online workspaces and the advantage we see is that it is easy to use yet it has all the productive tools you need to get projects done.


  42. says

    Thank you for sharing this list of project management applications. I’ve been looking for an alternative solution for my client. We’ve been using a software that has a monthly subscription and they can’t just keep up with the cost.

  43. Jim says

    I found a list of a bunch of programs here:


    I will probably start off with the simple ones with free trials, thinking about 5pm. BaseCamp seems to be a bit spendy for what I need. Maybe a good freeware option is all I need for the basics.

  44. Jim says

    @Angel – good find! It is amazing to me that some of these companies can offer this software for free. Maybe they will try to go commercial in time? Clever play off the Basecamp name too ;)

  45. says

    @Jim @Lars and @Adam http://www.requirementone.com is so rough :( it must be from 5-6 years ago (or at least the design is), and teamdoer is painfully simple, not sure how one can manage projects with something like that…

    but interesting alternatives, as far as freedcamp goes there are no plans for ever charing (its in the name) but possibly there may be more software to be expected from Enavu

  46. says

    Great resource thank you! I am curios what people think of Sugar CRM? We previously used CLP as a CRM, it wasn’t open source but had a bunch of nice features.

    For people who have clients and want a great opensource way to manage customer relations, osticket.com has worked well for us. It’s an open source ticket system that lets you track and monitor all customer client communications. We found this to be a very effective tool.

  47. Xenia says

    Hi Laura. Great article and list!

    I am an on-call consultant for an engineering consulting firm. I usually interface with several clients in different physical locations which require traveling.

    I found the 2-plan Desktop project management software very useful for my purpose since I can run it just using my flash drive in most of our clients’ computers.

    Aside from the usuals that you would expect from MS Project, 2-plan Desktop has a mind map function. It also eliminated much of the features that project managers don’t actually use or need.

    I haven’t tried yet its web-based collaboration counterpart, the 2-plan Team, although the website says it has a Smartphone interface.

    This is a free project management software, btw, and its web-based counterpart is open source. The mind map plug in is for sale although you can still use it for free since the plug-in is still a beta version.

    You can actually drag-and-drop mind map objects into project objects and vice-versa. I find this very useful when discussing ideas with our clients or brainstorming with my colleagues.

    The best part of this software though is its Extended Project Explorer. I can easily have a top level view of 10 to 12 projects and drill down the details on teams and work packages.

    Hope this helps.

  48. Mark Spance says

    Great post. We use WorkforceTrack’s Project Management tool and found it suitable for our business needs. Despite of its not being free, we are still using it, because of its being multifunctional (Project Management, CRM, Accouting, and other 20+ business tools). Another reason is its flexible prices and available discounts for mid-sized organizations. If you’r interested in this solution, we can get more information from their web-site http://www.workforcetrack.com

  49. Sydney Show says

    Above given PM tools are of good value. I am a bit surprised why WorkForceTrack is not in the list. We use their program and they offer excellent Project Management tool with contact management, timesheet, personal workspace, task management and other features. I think such vendors will expand in the future and will dominate in software market.

  50. says

    Freelancers need project management AND web proofing tools for collaborating with their external clients. I use a free web based tool from http://www.metacommunications.com called Approval Manager. I like it because I can quickly send a proof to a client and they can auto-route the same proof through their departments and I can track what everyone says. All via my software! Great way to win over big clients.

  51. Amanda Thompson says

    Thank you for publishing this list – it is so helpful! I am in the process of starting a consulting business and looking for a project management program. Wow! I had no idea there were so many available free and at low cost. Now I will begin checking them out to see what will work for my needs. I will definitely read follow your blog.

  52. says

    I’ve bee using ProjectFramework for some time (http://www.projectframework.com) to cover what usual PM Software doesn’t, meaning IT Methodology workflow and Project Documents/Deliverable automatic generation (which is the 80% of a Project effort).
    This software enables Project Scope definition, Functional Requirements gathering, Application and Technology Architecture, Data Model, Integration Architecture and Commercial Proposals – Service and Software – definition.
    Every single step may produce automatically a document in MS Word or Excel to be handed out directly to the Customer. Teamworking is available either.
    Have a look at it if you have some time…

  53. Nathalie says

    My team has been using Dooster which has been a great success. We were getting into a mess. A client suggested Basecamp and we looked at a couple before settling on Dooster. They’re all quite similar but Dooster just felt right for us. Good customer service at Dooster made the experience of starting out on project management software a natural and easy transition.

  54. Jacq says

    Hey, anybody knows a free online project/task management tools that can be integrated with Outlook? Todoist is ok but the functions I needed is only for Premium users.

  55. says

    An absolutely free web based project and task management application.
    You can add unlimited projects, unlimited tasks, unlimited users etc.
    some of the other features…assign tasks, update and reassign tasks, add attachments, compare planned vs. actual, export reports, timesheets, auto email reminders, update notifications etc.

  56. says

    Eyeontask.com is another FREE and very useful project management application.
    Intuitive and convenient. You can add any number of projects, tasks, users.
    Clearly a winner in the list.

  57. Brett says

    Selecting a project manager is a project in itself. For starters, I want a dashboard that includes projects with tasks, so I can go to one page and see what needs to be dealt with today. I am currently using the following applications simultaneously to determine which one I like best:

    – Cohuman
    – Freedcamp
    – ManyMoon

    I had also tried Apollo HQ, but I don’t think they have a free version anymore. If anyone has done any comparisons, please share your findings. Thanks.

  58. Brett says

    Add ClockingIT to my list above. I just logged into an account I had created over a year ago and am checking that one out as well.

  59. Brett says

    Here are some initial thoughts on Cohuman. It has one of the most unique interfaces of the group, but when I go to the app, I want to see my tasks immediately. I don’t want to have to click on “My Tasks”. I want a PM that’s somewhat of an accountability partner that will yell at me when something’s not getting done. I really like how it integrates with Google and will continue evaluating.

  60. says

    http://OfficeTimer.com is what exactly you are looking for. The landing page is a dashboard which shows your pending tasks, tasks created by you for other team members, the projects in which you are a team member and also your pending timesheets. You can view the tasks by priority and status in the dashboard (My Area)
    You can follow up on the tasks, add comments, add attachments, update progress, set deadline etc.,
    You can also customize your timesheets to day view, week view, bi-weekly etc., and you can also copy your timesheets from one to another.
    And the best part, it is absolutely free, no charges at all. you can add unlimited projects, tasks, employees, milestones.
    Please try it and leave your feedback here.
    Thanks and good luck!

  61. Brett says

    I tried registering for Office Timer and received the following alert window:

    The page at officetimer.com says:
    Sys.WebForms.PageRequestMangerTimeoutException: The server request timed out.

  62. says

    Project Management Tools are available ranging from individual modules to enterprise level, specialized for specific area or entire project management lifecycle management, depending upon your needs. These tools are useful because they can help you to keep track of many different aspects of project management. You can use these tools separately or as part of a larger PM software program. Here we will talk about some of the most valuable tools that are available. We will also talk about why many people choose to use these modules together as an integrated program rather than as separate software programs.

  63. says

    Dootask.com provide the free online task management for business or individual to manage their project and daily life with family and friends. It’s all free support and features. NO COSTS.

  64. Chris says

    We’ve been using Workgroups (http://www.workgroups.com) at my organization for quite some time. They have a few express versions of some of their modules for free but if you’re looking for a well rounded and highly customizable solution, it’s worth a look.

  65. says

    I use Project’Or RIA just because … I made it : so it fit all my needs !
    As I neever found the tool that could replace all my Excel sheets, I did it.
    It’s now available for free, as an opensource software.
    I put in it all I expected :
    – collaborative
    – easy to use
    – complete : activities, tickets, milestones, planning, work follow-up, risk management plan, meetings, questions, decisions
    – multi-language
    – reports, pdf export

  66. says

    Hi, you have provided very useful list and i must say i have almost tried all of them, I am a freelancer and the one i am currently using is http://vkolab.com which is also an online project management software free, you might consider including in your list.


  67. matijas says

    wow, amazing collection! thanks for sharing all those links and suggestions…

    after checking dozens of your suggestions I still haven´t found the one for me…I´d prefer an hybrid-application which works as a desktop app with a client (like dropbox does).
    It should offer a basic project, team and time-management as well as basic billing system…

    If someone has something similar in mind..I´d really appreciate a little hint ;)

    cheers from germany,

  68. kaushik says

    Well i read this article and some of the comments above.
    I have started using do.com which i think is pretty amazing.
    Thanks a lot guys for the tips.

  69. Ally says

    Thanks Laura a lot for this review of project applications,
    I will follow this list to find something workable for our needs, but unfortunately I have no so much spare time to get all these products totally investigated and compared, so I would like to ask people here for a suggestion (I appreaciate your help a lot).. We are a small team in consulting, and we need some product that works within our LAN (not web-based if possible).. We don’t really need all that heavy project management featuring, but we would like to find a tool with the collaboration between users, task planning and realtime tracking, and also we need calendaring.. Pephaps anyone can advise me someting suitable.. thanks a lot!

  70. BG says

    I was using Asana, but stumbled across TeamLab and like what I see so far. It’s still early, but this might be a keeper.

  71. says

    do.com, is a really good tool for project management. It only manage Projects and Tasks, it’s so helpfull and user friendly. Its easy to join people to your team and sharing projects to others. Really efficient and smart

  72. BG says

    I’ve been using TeamLab and am really impressed (I posted a few weeks ago). I recently ran into a permissions issue and emailed support and it was fixed within a few hours. The user interface is extremely intuitive and superior to Basecamp in some ways.

  73. D. Scott says

    I use a web based app called Get Gwalla. Its absolutely free (at the moment any way). It’s perfect for freelancers that simply want to track projects, payments, and store client info. What I like most is they have a “Goals” meter that lets me set my monthly goal so I can track my incoming revenue against my set goal.

    You can check it out at getgwalla.com. I think it may be in beta – but it works for me! Hopefully you guys might get some use out of it too.

  74. says

    I’m extremely impressed with your writing skills as well as with the layout on your blog. Is this a paid theme or did you modify it yourself? Anyway keep up the excellent quality writing, it is rare to see a great blog like this one nowadays..

  75. says

    Thanks for your information on this blog. One particular thing I would choose to say is the fact purchasing electronic products items in the Internet is not new. Actually, in the past 10 years alone, the marketplace for online electronics has grown noticeably. Today, you will find practically any type of electronic gadget and tools on the Internet, including cameras in addition to camcorders to computer spare parts and video games consoles.

  76. says

    Great resource and I love the comments. As a content provider, we work with several writers and have always wanted to find collaboration software. Not that we can’t find anything, but this list should provide us with more options. Once again, thanks!

  77. says

    The web based Project Management App from http://www.RequirementOne.com is also free. Plus there are a number other Apps on the RequirementOne platform that works in conjunction with project management such as requirement management, issue tracking and tender request for proposal.

  78. Chase says

    We use an app called Timebox to manage our sprints and backlog. It has been really great so far and allows multiple teams to contribute at the same time, which has come in very handy when we have people on the road.

    I would recommend it!


  79. Mike says

    Dooster’s one to watch. It’s not free but hardly breaks the bank and is well worth it for the improvements in collaboration that it puts into effect.

  80. says

    These points are fantastic. I usually love brainstorming about catchy subject lines. Occasionally it may be very difficult, but we need to do what we have to do – please our readers!

  81. Chema says

    You can review Libreplan. LibrePlan is open source and you can download, install and customize it for free too.

    LibrePlan is a collaborative tool to plan, monitor and control projects and has a rich web interface which provides a desktop alike user experience. All the team members can take part in the planning and this makes possible to have a real-time planning .

    More information at http://www.libreplan.com

  82. Samia says

    Thanks for these professional applications!
    I recommend a business application “Beesy” for note taking/ToDo/Project management.
    I often use my iPad at work especially for meetings. I used as note taking EverNote and then Awesome Note for a long time and their ability to sync but both had a disadvantage ; the lack of features to accommodate tasks, to-do and make monitoring.
    So I was seeking an alternative application to save time for my meeting. I have almost tested all the apps on Notes/ ToDo on the APPstore and I must admit I am still surprised they do not fit with a pro use. A month ago, I discovered Beesy, an note taking and management app ToDo which include taking notes with a business way. Until now I’m really satisfied by Beesy. It’s really efficient and maybe the only disadavantage is you need a bit time to use it efficiently.

    I love shortcuts of Beesy’s icons in order to use it quicky and easily add notes. Also, the advantage is to submit easily by email minutes about my different meeting. Beesy is not free but cheap and really worth it.
    If you are interested you can google “Beesy” of go to the application’s website http://www.beesapps.com/beesy-ipad-to-do/

    All the best,

  83. Robert Miles says

    Nice article and really good recommendations! You should add Comindware task management software too. Our company is using it for past couple of months and its great! It’s the best that I’ve ever seen in a web based product. Very comprehensive with alot of flexible options. If you are interested, you can have a look here http://www.comindware.com/task-management/

  84. Charles says

    Great stuff. Thank you to the initiator and to all of the contributors. There are several items that I will research in more detail.
    I am a owners rep / owner’s project manager in the construction arena. I am looking for a good report writing software for biweekly / monthly status reports. Somewhat repetitive data and format should always be the same. Includes pictures, narrative, and various other reports or pieces of reports or graphics.
    Any recommendations?

  85. says

    We have been using Tasklite.net for the past few months and it’s great!

    It was developed it specifically as a project manager for teams, specifically web design and development teams. They have a free trial (it’s at 50 days now) and after that it’s only $50/mo for unlimited access.

    They have drag and drop file management, real-time notification stream (like Facebook) and an amazing search function so you can always find what you need even if you only remember one word.

  86. says

    @Jelle wow it hurt to see my product at #48 of that list. We are still far away from being on top 10 ;). Though, we got 5/5 on our review,

    I just wanted to add that starting to use a project management app could seem a waste of time at first, but after a couple of projects, you will see the benefits. Especially if you track your time. Having clear numbers to tell your clients when they ask about your progress is a key aspect of forming honest relationship.

    You can use Bunker App for free with a limit of 2 projects per month. We also do proposal, time tracking, invoicing, expense tracker. Try us out, and let me know http://www.bunkerapp.com .


  87. says

    Our app, Wrike, has a free version now, so I thought it could be a valuable addition to the list. It includes the most important scheduling and collaboration features. The number of projects isn’t limited. I won’t dive into more promotional details, so if you’re interested, you’re welcome to sign up at http://www.wrike.com.

  88. says

    10 Free Project Management Applications | FreelanceFolder I was suggested this web site by my cousin. I am not sure whether this post is written by him as no one else know such detailed about my problem. You are incredible! Thanks! your article about 10 Free Project Management Applications | FreelanceFolderBest Regards Rolf

  89. Peter Hansson says

    Just want to chip in with my experience. I have followed RequirementOne project and requirements management tools (http://www.requirementone.com) the past year and they have made some great enhancements to their user interface (which was much needed from previous versions) and the concept of adding apps per project based on your particular needs works pretty well. It is also super easy to invite project stakeholders by simply entering their emails and setting the appropriate permissions – and since the licensing is per project there is no cost related to involving more users.

  90. says

    If you like Trello but need more business side tools like time tracking, calendars, reporting and invoicing then try Breeze (http://letsbreeze.com). It’s a simple tool for project management mainly aimed at freelancers and small businesses.

  91. says

    The project management professional (PMP) certification can definitely enhance your long-term career prospects as a project manager. With this one needs accuracy and speed to handle project. A professional interested in obtaining the designation has to invest some amount of time, efforts and resources. The on line project management tools are really of great use. Thanks for sharing this information.

  92. says

    I built Planscope (https://planscope.io) because I needed a tool that my clients would actually use, and that helped answer the question: “Will this project be done on time and within budget?” We’ve been live almost a year, and have already helped hundreds of freelancers and consultants build better clients and projects.

  93. Kate says

    Hi Laura, I was using Redmine for a long time, but I have discovered its fork Easy Redmine 1 year ago. It is really amazing web based open source PMS, very smart, very easy and useful. It has many extensions like resource management, helpdesk, budget planning etc. http://www.easyredmine.com/

  94. says

    These project management applications are terrific! And the best thing is, they’re free! Thank you so much for sharing this to everybody. It has been quite a huge help to me.

  95. Himali says

    You can also try out Brightpod, a project management app specifically for marketing teams. Includes readymade workflows & a whole bunch of collaboration features

  96. Sarah says

    Great List! My company have tried most of them while we were searching for the right tool, in the end we chose Teamwork, that it is not a free software but it has affordable prices, we are quite satisfied with that, if you want to take a look at it here is the link



  97. says

    Another one worth considering is the Project Management Module for Drupal (http://www.project-management-module.org).

    This is a suite of modules for the Drupal CMS, meaning that you can integrate it as a project management solution into your intranet or another web based solution. Best of all, it is totally free and open source – so you’re able to extend it as you like.

  98. Rick says

    I’m not sure why people are reporting Requirement One as being a free app – it’s far from free, and really the most overpriced software I’ve seen on this list! I’m surprised they are still in business at those absurb prices.

    I have nothing against paying for a good piece of software, but almost $100 to manage a single project?? Get serious.

  99. says

    We gave up on MS Project after bashing our heads against it for years. We then tried Basecamp but found it didn’t scale to the sort of complex work we do. Then we found HumanEdj – a Web app for large projects including people from different organizations. Very easy to use but provides the sort of features you get in heavyweight planning apps. You can take part in a project by email which is great if some people in the team don’t want to adopt new tools. Over time you can build up a library of plan templates which we are now making good use of – we’re even thinking of selling some of ours. There’s a free version online (www.rolemodellers.com).

  100. Luca says

    I am thankful for many tools mentioned here, however the meaning of “project management” should be defined more appropriately: more than 2/3 of the “project management” sw recommended here do not even have a Gantt (and not an interactive graph: I mean, a simple Gantt chart).
    There is a difference between a to-do-list and a project.

  101. says

    @Luca – yes, everyone needs to understand who depends on who for what … We use the HumanEdj GANTT chart in team meetings, since it’s hyperlinked and updates automatically every time a deliverable is approved/cancelled

  102. Luca says

    Thanks Simon, in fact I found HumanEdj one of the few interesting. I wanted to know more but there’s very little info around. Do you maybe know of a video overview?

  103. says

    @Luca – there used to be HumanEdj videos but they were taken down when the 2013 release came out. There are slideshows on the HumanEdj Web site (www.rolemodellers.com/slideshow) that walk through the features.

  104. Luca says

    @Simon, do you know sth more on the pricing?
    “For > 5 users, site licenses are available for a starting price of £1/person/day”
    Does this mean 3.600 per year for 10 users?

  105. says

    Need to have an Excel Gantt Chart created automatically together with a project plan and an accurate budget estimation?
    Try the free version of http://www.ganttwizard.com: just a few clicks and your plan is there, ready to be used on a real engagement.

  106. Priyanka Berry says

    Loved the article as it caters freelancers also. And software like project management are even more important for them. instead of cloud based, i think window based software will be of more help as it provides safe database on the local machine… in this series I happen to see a software called project cafe which is a simple project management softwar. It is having simple interfaces and some useful features like time left for project completion, who is working on which task, performance of employee based on task progress… you can download and read more about it at http://onlineprojectmanagement.us/DownloadProjectManagementSoftware
    And again it is good article.

  107. says

    Great post. I was checking continuously this weblog and I’m inspired! Very helpful info specifically the remaining phase :) I deal with such information a lot. I was looking for this particular information for a long time. Thanks and best of luck.

  108. says

    Spot on with this write-up, I absolutely believe that this amazing site needs a great
    deal more attention. I’ll probably be back again to see more, thanks for the

  109. emma says

    A good list of tools for project management for sure. But for today’s organizational time and project management needs, I would say Replicon’s hassle free cloud based time tracking software is definitely the easiest, simplest and great app we had experienced as compared to other such tools like Freshbooks etc.

  110. says

    I’m really enjoying the design and layout of your website.
    It’s a very easy on the eyes which makes it much more pleasant for me to come here and visit more often.
    Did you hire out a designer to create your theme? Superb work!

  111. says

    I like what you guys are usually up too. This kind of
    clever work and coverage! Keep up the fantastic works guys I’ve added you guys to blogroll.

  112. Jason Smith says

    These 10 apps are good. However, for an individual designer or developer (or a small team), FreelanceSuite is missing from the list. http://freelancesuite.com

    It’s an app that you install on your website to manage clients, projects, and billing. Under $75 as a one-time fee.

    Bootcamp and the other subscription options are nice…but they are subscriptions.

  113. says

    3 1 The program also has built-in antivirus checking emails, which
    together with the processing managed exchange system allows attachments
    to be derived from malware messages to ensure the security
    of the workstation and the network.

  114. Eric says

    Have you tried proofhub (www.proofhub.com)? It provides central place to share files, to-do’s, milestones and discussions.

    • Ryan Domm-Thomas says


      Thanks for adding to the list – this looks like an interesting tool and might be helpful to our readers.

      Good to hear from you!

  115. says

    For freelancer who work alone (I mean, they don’t work as a team member) I recommend the free project management app SOLO.

    It’s easy to install and use. You can check it out here: http://www.getsoloapp.com/

    Thanks for sharing this information. As a freelancer, I always read about this topic.


  116. says

    I use Trello to manage my projects. I am a freelancer and an aspiring Entrepreneur. I always need to get help from these types of management tools. But still i am searching another one that I will be feeling so much user friendly. By the way, it’s a great collection of tools. I will definitely try them, one by one :)

    Cheers :)


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  3. What are the best / most useful tools for freelance designers?…

    My guess is they fit into 1. business systems for accounting/billing (or time tracking, although presumably most freelancers work on a project basis) 2. business systems other than accounting 3. collaboration/client review 4. design tools/web design to…

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